From Chaos to Clarity: How Venture Engineering Achieved Real-Time Financial Visibility with Acumatica

Before Acumatica, Venture Engineering was operating on spreadsheets and Quickbooks, with employees manually inputting data and cross-referencing between departments. But as the company grew, its outdated systems soon stalled. 

The core issues included:

• No-one was tracking if invoices had been sent or paid
• Labour wasn’t always tracked, so it was hard to justify some costs to customers
• Without a BOM, it was hard to understand what parts were included on invoices
• Inventory meant walking to the warehouse and counting parts
• Restocking parts was guess work, with no way to reserve parts for projects already in the pipeline
• Historical information on past projects was scant, so accurate quoting was difficult

For a business built on precision engineering, operating without reliable financial insight was holding the company back.

One of the biggest operational challenges Venture Engineering faced was navigating multiple legal entities within the group – each with its own financial requirements, inter-company transactions and administrative demands. 

Many ERP systems require bolt-on modules or third-party plug-ins to handle this level of multi-entity complexity. But that often introduces risk: inconsistent data, integration failures, bugs, or support issues when external plug-ins are updated or deprecated.

Acumatica takes a different approach, with inter-company accounting built directly into its core platform. This allows businesses like Venture Engineering to  integrate systems seamlessly without relying on third-party add-ons. Take a look at Cedar Bay’s Acumatica integrations page for more detail on how to Future-Proof and Unify your Business with Acumatica’s Open Architecture.

With Acumatica in place, Venture Engineering has the clarity, control and data needed to operate efficiently and profitably. The team now operates in triple its initial space, has diversified into new markets, and engineered its own GT4 race car that won the series crown in 2024, its maiden year.

Since adopting Acumatica, the team has financial clarity over all aspects of its operations. For Venture Engineering, the road to success has never looked clearer:

• Accurate cost visibility: Every part, project and labour hour is tracked, enabling real-time insights into profitability and KPIs.
• Stronger quoting and pricing discipline: With historic data at their fingertips, teams create quotes that reflect real costs.
• Transparent pricing: Clients have real-time visibility into their projects,  which helps to build credibility and trust.
• Streamlined manufacturing and engineering processes: Provides visibility and metrics while improving workflows.
• Real-time dashboards: No more wasting time searching for data or manual reports – finance and operations see everything live.
• Efficient inventory and stocking capabilities: Eliminating the guesswork, so race-day and other operations run smoothly.
• New revenue streams: Acumatica’s capabilities means the team can expand without needing additional resources.

For more on how Acumatica has powered Venture Engineering’s success, take a look at our blog, How Acumatica Helped Venture Engineering Streamline Inventory & MRP for Race Day Precision.